Showbag Portal Online Help

There’s nothing like showing off your product at the Royal Melbourne Show!

To help deliver a world-class event experience for both exhibitors and attendees, The Royal Agricultural Society of Victoria (RASV) has developed some exciting enhancements to our online showbags system.

Accessing the Portal
  • Go to http://my.rasv.com.au/showbags
  • Logon using the email address that receives RASV correspondence as your username and RASV password
  • This will open the showbag portal
Adding a new user
  • To add a new user please contact the RASV sales@rasv.com.au
  • Include the full name, email address, phone number and company name of the new user
Initial portal access
  • After logging into the portal you will see a list of showbags all with a status of Draft
  • The showbags are based on your showbag offering last year
  • All showbags must have a status of Approved, Ready for Sample prior to submitting samples to the RASV
Showbag Status

Status

Description

Draft

  • Showbag is yet to be reviewed
  • Showbag needs to be reviewed and then approved, or set to not offered

Approved, Ready  for Sample

  • Showbag description, contents, image and location reviewed and RASV is ready to receive sample showbags
  • To set this status, select Approve within showbag details  

Showbag Not  Offered

  • Showbag will not be sold this year
  • To set this status, select Not Offered within showbag details

Sample not  received

  • This status is set by RASV
  • RASV has not received sample of showbag by testing due date

Follow Up

  • This status is set by RASV
  • RASV has an issue with the contents of the Showbag and needs to contact showbag vendor prior to approving showbag for sale

Sample Received,  Approved

  • RASV has received sample, tested and approved
  • Showbags at this status will be included in the Royal Melbourne Show Showguide and on the www.royalshow.com.au Showbag listings

Out of Stock

  • Showbag is out of stock
  • This status is set by RASV
Add a new showbag
  • Select the New Showbag button on the top right hand side of the Showbag Portal
  • A dialogue box will appear. Enter the name of the showbag you would like to add then select Create
  • Proceed with entering showbag details, items, image and locations
Showbag Details
  • By default any time you select or create a showbag you will be directed to the showbag details tab
  • The details below describe your Showbag and will be used by patrons searching the Royal Melbourne Show website for showbags. All fields are mandatory unless otherwise indicated

Field Name

Description

Name

  • Showbag name that will be printed in the showbag guide.
  • Use sentence case
  • No capitals unless a brand name e.g. Acme girl showbag
  • No registration marks

List Price

  • Numeric price with decimal point e.g. 25.00

Special Promotions

  • Optional Field – Usually left blank
  • This is not a tagline for the showbag
  • Used only where there is a special promotion when buying this showbag in conjunction with other showbags e.g. 2 showbags for $10

Primary Category

  • Select from the drop down list
  • Your showbag will be listed under this category in the Royal Melbourne Show Showguide

Secondary Category

  • Optional
  • Select from the drop down list
  • This category will be used for web searches

Gender

  • Select from the dropdown list 

Age

  • Select Yes or No for each age category

Keywords

  • Keywords that people may use when searching the Royal Melbourne Show showbags search for your showbag
  • Separate each keyword with a comma
Showbag items
  • Select the Items tab
  • To add an item select the Add button on the top right-hand side of the table
  • You will be prompted to enter the following details

Field Name

Description

Quantity

  • Quantity of this item in the showbag
  • Numeric values only e.g. enter 5  in this field for 5 chocolate bars

Description

  • A very brief description of the item
  • All descriptions should be in lower case with the exception of brand names
  • e.g. Acme chocolate bars where Acme is the brand name
  • Do not include trademarks or registration marks
  • Magazines need to indicate in brackets if they are the current or back issue e.g. RASV Magazine (back issue)
  • Do not add promotional sentences in this section e.g. visit us at www.rasv.com.au
  • Item weights are to be included in the size and unit fields, not in the description
  • Any item descriptions that do not meet the style requirements will be adjusted

Size

  • Size of each item. Size can either be a weight, volume or length.
  • If item does not require a size value (e.g. Teddy Bear), leave blank

Unit

  • Choose the unit from the dropdown list when a value has been entered into the size field, or N/A
  • If the item does not have a unit size available in the drop down list (e.g. XL T-Shirt) include this information in the description field

Value

  • Recommended Retail Price of this item.

Choice of Group

  • Default is N/A
  • Only choose a group if you are offering a choice of items in your showbag
  • E.g. either a cap or sunglasses.  Each item is added separately where the Choice of Group is Group A for both
         Mountain View
  • If you are offering more than one “Choice of” options, use Group B for the 2nd group and Group C for the 3rd group
  • Standard items that are not part of a “Choice of” group, should have N/A in this field
  • Select Add
  • The item has now been added to the showbag
Modify a showbag Image
  • Select the Image tab
  • Select Upload
  • Select a file to upload from your device and select Open
  • Crop the Image so it is square and then select Update
Updating showbag locations
  • Select the Locations tab
  • Select the stall locations from the drop down list
    • Stall locations are pre-populated based on your contractual arrangement with RASV
  • Select Add
  • Select Approve

If you have any questions regarding your showbag listings or using the Showbag portal, please contact the Commercial Sales team on 03 9281 7444 or email sales@rasv.com.au